PA to Director of I.T

Our client, a leading property company, requires a PA to support the Director of I.T for a 6 month period.

Job Description:

The main purpose of the role is to provide a full administrative and secretarial service to the Director of I.T and the Senior Management Team within the company.

Roles / Responsibilities:

Planning and co-ordinating key weekly, fortnightly, monthly and annual meetings for the Director and the Senior Management Team.
Preparation of papers for meetings
Providing fast, accurate and confidential word processing service
Screening all telephone calls for the Director and dealing with all routine enquiries
Contract and Invoice management:
Maintaining filing system of committee papers and contracts
Open and distribute incoming mail, magazines and journals ¿ bring to attention any matters that are urgent.
Managing local and international travel and hotel accommodation for all staff
Booking meeting rooms
Providing a DTP facility for presentation and reports
Managing the online sickness facility for all IT departments
Updating the central Absence Record Database for IT
Ensuring all Compliance returns are made on the due dates
Ordering stationery supplies
Acting as main point of contact for UK Facilities

Skills / Experience:

Strong and solid PA/Team Secretary experience
Advanced knowledge of MS Office applications, specifically Word, Excel and PowerPoint
Keen attention to detail
Excellent communicator and confident with liaising with people at all levels
Comfortable working autonomously as well as in a team environment
Professional telephone manner
Shows discretion and maintains confidentiality

Personal Attributes:

Friendly
Approachable
Flexible `can do attitude,
Calm under pressure
Trustworthy
Reliable